Breakout Rooms
The Breakout Monitor gives you full control over participant assignment and real-time monitoring for sessions with 10–100+ participants.
Host/co-host only. This tab is not visible to regular attendees.
Loading Participants
When you open the Breakout Monitor tab:
- Click Refresh to load the current participant list from Zoom
- The table shows each participant with their detected language, assigned room, and status
Language-Based Assignment
Triad Tool reads the language prefix from each participant’s display name and groups them automatically.
How It Works
| Name Format | Detected As |
|---|---|
EN John Doe | English (EN) |
DE Maria Schmidt | German (DE) |
FR Pierre Dubois | French (FR) |
ES Carlos García | Spanish (ES) |
NT Facilitator | No Triad — placed in a separate room |
Host.: :. Name | Team/Host — placed in the host room |
Name (no prefix) | Handled by “No Tag” rule in Settings |
Assignment Process
- Click the Assign Rooms button (the main floating action button)
- Triad Tool creates rooms and assigns participants in parallel
- A progress bar shows the assignment status
- Click Open Breakout Rooms to send participants to their rooms
Group Configuration
| Setting | Default | Description |
|---|---|---|
| Group Size | 3 | Target number of participants per room |
| Minimal Group | 2 | Minimum group size (smaller groups are merged) |
| Placeholder Rooms | 3 | Extra empty rooms created as buffer |
Large meetings tip: For 60 participants with a group size of 3, Triad Tool creates 20 rooms and assigns all participants automatically. This takes about 30–60 seconds depending on your Zoom plan’s API response time.
Real-Time Status Monitoring
Once breakout rooms are open, Triad Tool polls Zoom every 5 seconds and updates participant statuses:
| Status | Indicator | Meaning |
|---|---|---|
| Joined | Green | Participant is in their assigned room |
| Missing | Red | Participant is not in any breakout room |
| Renamed | Yellow | Participant’s display name changed since assignment |
| Assigned | Neutral | Rooms not yet opened |
Use the filter buttons to show only participants with a specific status — useful for finding missing participants quickly.
Participant Table Features
- Column visibility — show/hide columns as needed
- Manual override — reassign a participant to a different room by editing their row
- CSV export — download the current assignment table
Saved States (Premium)
Save the current room assignment with a name and reload it in future sessions:
| Feature | Description |
|---|---|
| Quick Save | Auto-save the current state with a timestamp name |
| Star | Mark a state as a permanent favorite (not auto-deleted) |
| Load | Restore a previous assignment |
| Rename | Give a state a meaningful name |
Triad Tool keeps up to 3 recent auto-saves plus unlimited starred states.
Saved states require a Premium subscription.
Special Participant Groups
No Triad (NT) Participants
Participants tagged with NT (or configured tags like triad, tirad) are placed in a dedicated “No Triad” room, separate from the breakout groups. Use this for:
- Facilitators who move between rooms
- Latecomers who should observe without being assigned
- Technical support participants
Team / Host Participants
Participants tagged with Host, .: :., or Team are placed in a host room separately.
Custom Special Tags
You can define additional special tag groups in Settings → Special Tags — each group gets its own room.
Pair Prohibitions
Define pairs of participants who must never be placed in the same room:
- Go to Settings → Pair Prohibitions
- Add participant name pairs
- During assignment, Triad Tool avoids placing these people together
Useful for recurring sessions where you want to prevent the same people from being grouped.
Preconfiguring Rooms Before Participants Arrive
Use the Preconfigure Rooms action (in the Actions tab) to create named empty rooms before any participants join. This is useful for:
- Themed rooms (e.g., “EN Room 1”, “DE Room 1”)
- Pre-assigned specialty rooms
- Testing your setup before the meeting starts
The syntax 3X Room {i} creates “Room 1”, “Room 2”, “Room 3” automatically.